Step 1: If
you don't already have an organization in mind to do a fundraiser, you
will want to get the word out about your offer of a PL Fundraiser.
Below are the links to different letter samples you can use to send out to
various organizations. Of course you'll need to set your own prices
according to the tax in your area. When I called home office I was
told that we could put as many products as we desired per order form and
not incur extra shipping. However, I have heard from others that
they WERE charged extra shipping on large orders. For this reason, I
would suggest you put your orders on several order forms to cover the
shipping. You'll need to figure what
price you are going to use for the product before you mail out your
letters. You
can play with the figures using this chart to decide on what you will
charge. This is an Excel
file. If you cannot download the file, click
here for the zipped file and unzip to your hard drive.
Enter your tax rate and what you think you will be
charging. This will
automatically do the figuring for you so you can see what your profit/cost
will be.
Sample Letters:
Margaret's
Letter generic - all products pdf
Amy's
Letter - Jars & Votives (for giving up to 30% profits to
organization)
Amy
& Lissa's Revised Letter - Jars & Votives
Jenna's Day Care
Provider Fund Raiser Letter - Jars & Votives
Laurie Payer's
Realtor Fax - not really a fundraiser letter, but similar in
how it's handled for the show summary. Bubble Jars
Judie's
Flyer Sample - Jars & Votives
Renee's 9/11 Tragedy
Fundraiser letter All products
Step 2: For
a really successful project, you need to follow up the letters with
an in-person visit or phone call. Mailings only are never very
effective. Take a sample of the product offered with you and get
them excited about the quality and "sellability" of the items.
Remember they will need one booking for this fundraiser. If they
can't get one, you can add one you get from your 2+2 calls. This is
totally up to you.
Step 3: Now that
you've secured an organization, you'll need to deliver fundraising packets
to them. Click here for
an example of what to put in
the packets. If you are
offering an incentive to the ones who sell the most, you'll need to
include that on your instruction sheet also to keep them motivated.
This works well when you are doing a fundraiser through schools and other
child based organizations. Some incentives you can offer are:
Gift Certificates, Pizza Parties, Small gifts appropriate for the age
group, etc.
Step 4: Deliver
the packets and let them know that you are available should they have any
questions or problems along the way. Be sure and give a deadline on
the instruction page for collecting orders. Set up a time with the person
in charge for you to come and collect the packets. It's always a
good idea to have one person within the organization who you can appoint
as your contact person for this fundraiser.
Step 5: After
the packets are collected, go through each one and double check the math
to see that everything reconciles.
Step 6: It's
time to write up your show order form. If you are following this
example and giving the organization 20% of the profits, there are several
ways to do this.
Laurie has created a tally sheet
(zipped file) that will help you with this
task. Just enter the number of items you sold under each product
name and the tally sheet will help you determine how to write up the
show.
Click the tabs at the bottom to access the proper sheet for your
project. Laurie has included instructions for you also on the first
sheet. If you have any questions concerning the tally sheets, please
contact Laurie.
I have also written up a
sample formula step-by-step
guide to help explain.
[ Fair Results ] [ Firehouse Fund Raising Letter ] [ Fund Raiser Letters ] [ Fundraiser Formula ] [ Fundraiser How-To Guide ] [ Fundraiser Letter ] [ Fundraiser Packets ] [ HGP Candle Letter ] [ Instructions Letter Votive Fundraiser ] [ Instructions for HS Jar Candles ] [ Instructions Letter for Bubble Jars ] [ The Jar Fund Raiser ] [ Fund Raiser Offering Letter ] [ Jar Fund Raiser Offering Letter ] [ Another Jar Fund Raiser Offering Letter ] [ Pillar of Light Fund Raiser ] [ Votive Lottery ] [ Votive Fund Raiser ] [ Votive Lottery Worksheet ]
