Regarding getting organized with door prize slips: I used to
do it manually (before my computer) and it worked great!!! Now I use a software
program available through Jenny B - The Booster
(1-800-5-JENNYB) called Customer Manager that cost me about $30. It is a software
designed specifically for direct sales companies to help you organize your leads! I
find it GREAT!!!! I enter my door prize slip info into the system and just
keep my door prize slips filed A-Z for reference (just in case!). The system allows
you to enter customer or hostess name, address, work & home tel #, hostess where you
met them, their interest in the income opportunity w/ PL (on a scale of 1-9) and a field
to enter a "call back date". Anytime I need to make 2+2 calls I just
run a search for the date and, viola, there is my list!!! There is a place to type in
notes so you can always re-enter a new call back date and know what was last
discussed!!!!! I LOVE IT! Good luck with your organizing and your
I put all my DPS into a file box separated by the month. If some one is
interested in a show in June I put them into May to call and book. Even
if they put a
"no" I will eventually call them. No isn't always no ; sometimes it's "not
now" and they'll book at a later date. Rosemary
I have Microsoft Publisher, and on that there is a Mail Merge program, which you can
customize to keep track of anything.
I ask all guests this: Instead of writing "yes" for question #1, write the
word "wax" if you are interested in being placed on a mailing list for upcoming
candle sales, since I do two a year. I put these on my "candle sale" mail merge
list and I can add all the info...name, address, phone, email address, hostess, date,
favorite item, comments, etc.
Then I have a small index card file and I file door prize slips by month. So if someone
is interested in an Aug. show, I file them in June. I used to save every single door prize
slip (big space eater!!). Now I only save the ones for my little card file. The DP slips I
enter into my mail merge are discarded.
I use my door prize slips as a file system: (don't have time re-enter the info)
First at shows put all info you can on slips: Date of show or when to call for show
personal events or info to help w/ sponsoring or mailing list requests.
Then I file them in a 4 by 6 file box( avail at staples) as follows:
SHOWS WITHIN 60 DAYS: these I put in front of planner and use for hostess
SHOWS IN FUTURE: I have these filed in by month 2+2 calls to do each month
SPONSORS LEADS: of course I call these within 48 hrs if not interested just
rotate and call back in future
**Always put notes on back when called and results - re-file any that need to be
MAILING LIST: I always ask guests that say no to # 3 & #5 if want to be
on mailing list for sales and new catalogs When they order I put in RECENT ORDERED
file and rotate again for next mailing or sale
ALL OTHERS: these I staple and put in A-Z by hostess name If their hostess
books again I take slips to show and gives me info for customer service at my fingertips.
I also have categories as follows: business leads (Realestate agents , fundraisers
hostess, 97 hostess, etc- these I put in order my show month. Most people will rebook for
the same time each year.
This saves me a lot of time, I always put what people order on slip and notes w/ date
when call for 2+2+2's.
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updated August 09, 2003